PAYROLL ANALYST III (Remote)

Job Overview

We are looking for an experienced Payroll Analyst III to assist in processing U.S. and Canadian payroll, while ensuring accuracy, compliance, and efficiency. Reporting directly to the Payroll Manager, the ideal candidate will have a strong background in US payroll operations (end to end), with expertise in ADP systems and a strong knowledge of Payroll Tax Reporting. This role is critical in ensuring that our employees are paid accurately and on time, and that our payroll processes align with regulatory requirements.

Role responsibilities:

• As part of a team this individual will handle preparing, processing, and reviewing weekly, bi-weekly, and off cycle payroll runs for a growing company for full-time, part-time, and union employees. (Approximately 9000+ employees) for specific groups assigned. Ensuring accurate and timely processing.
• Review payroll calculations to ensure accuracy and provide payroll reports, checklists, and audits to Payroll Manager for final review and signoff.
• Research, evaluate and ensure that payroll issues and discrepancies are resolved in a proper and timely manner; and maintain and update in the Payroll System. 
• Participate in the preparation and maintenance of records and reports related to payroll, employee information, time sheets, benefits, salaries, leaves, taxes, deductions, and payments.
• Review, reconcile and audit payroll according to internal controls, compliance, and SOX; identify programming errors and collaborate with IT/Payroll Vendor to fix errors for accurate payroll processing. 
• Participate in complex payroll support functions; calculate, review, verify and post a variety of complex payroll data such as gross pay, retirement, retroactive payments, hours, tax information and leave; balance, reconcile and submit payrolls for check processing; input of new validation and separation payments.
• Strong Background in Equity processing- This includes but is not limited to Exercise and Vesting for US and International employees on assignments in Expat/Inpat situations.
• Assist with auditing (internal/external), record-keeping and reporting functions to ensure proper application, calculation and reporting of payroll data, benefits and taxes; Assist with setting up wage codes in the payroll system and collaborate with finance to align.
• Communicate and collaborate with internal departments, vendors and external agencies to exchange information as needed.
• Prepares a variety of payroll documents such as, but not limited to, edits and manual payments, hourly payrolls, federal tax withholding, review of Expat payroll changes, upload files, adjustments, etc.
• Audits time sheets to verify hours are calculated correctly, employee approval and manager approvals are completed.
• Will handle Year End and Quarterly wage validations and adjustments including W-2’s.
• Will handle Tax Reconciliations for specific pay groups assigned.
• Will Tax Notice resolutions for specific pay groups assigned
• Answers questions or concerns from employees requiring explanation of calculations, rules and regulations governing payroll processing. Customer service as a Tier 2 advanced/complex questions.
• Attends meetings as directed. 
• Participates and assists with any implementations of a new payroll system and/or time and attendance tool and performs related tasks as necessary. 
• Provides general ledger and any other reporting necessary to the finance and accounting departments.
• Learns and applies emerging technologies to perform duties in an efficient, organized, and timely manner. 
• Performs other related duties as assigned.
• Ensures compliance with all federal, state and local government regulations.
   

What your background should look like:

• Bachelors' preferred
• Promote good communication and cooperation.
• Maintain confidentiality at all times.
• Maintain positive habits and attitudes.
• Teamwork Capacity
• Organizational Skills
• Intuitive and process improvement driven
• Must relate and interact with people at all levels of the Company.
• Must be flexible and have well-developed communication skills.
• Ability to handle novel and diverse work problems on a daily basis.
• Education, Training and Experience:
• Bachelor’s Degree or equivalent payroll experience (5-7 years)
• ADP Payroll Experience- Vantage or WFN
• Time and attendance experience is a Plus
• ADP WFM time and attendance experience is also a plus
• CPP- Payroll Org Certification is a plus
• Canadian Payroll process experience is a plus
• International payroll processing of Expat/Inpat employees is a plus.
• Equity Processing is a plus.
• Must have end to end US payroll experience.
• Must be proficient in use of Microsoft Office.  (Expert in excel is a plus)
• Strong knowledge of federal, state, and local payroll laws, regulations, and compliance requirements.
• Excellent attention to detail and accuracy, with the ability to manage multiple tasks and meet deadlines.
• Bilingual: English/Spanish is a plus
   

Competencies